Ask HN: Do you also "hoard" notes/links but struggle to turn them into actions?
13 hours ago
Hi HN — I’m exploring an idea and would love your feedback.
I’m a builder and user of Obsidian, validating a concept called Concerns. Today it’s only a landing page + short survey (no product yet) to test whether this pain is real.
The core idea (2–3 bullets):
- Many of us capture tons of useful info (notes/links/docs), but it rarely becomes shipped work.
- Instead of better “organization” (tags/folders), I’m exploring an “action engine” that:
1.detects what you’re actively targetting/working on (“active projects”)
2.surfaces relevant saved material at the right moment
3.proposes a concrete next action (ideally pushed into your existing task tool)
My own “second brain” became a graveyard of good intentions: the organizing tax was higher than the value I got back. I’m trying to validate whether the real bottleneck is execution, not capture.
Before writing code, I’m trying to pin down two things:
- Project context signals (repo/PRs? issues? tasks? calendar? a “project doc”?)
- How to close the loop: ingest knowledge → rank against active projects → emit a small set of next-actions into an existing todo tool → learn from outcomes (done/ignored/edited) and optionally write back the minimal state. The open question: what’s the cleanest feedback signal without creating noise or privacy risk? (explicit ratings vs completion events vs doc-based write-back)
What I’m asking from you:
1.Where does your “second brain” break down the most?
capture / organization / retrieval / execution (If you can, share a concrete recent example.)
2.What best represents “active project context” for you today?
task project (Todoist/Things/Reminders)
issues/boards (GitHub/Linear/Jira)
a doc/wiki page (Notion/Docs)
calendar
"in my head"
Which one would you actually allow a tool to read?
3.What’s your hard “no” for an AI that suggests actions from your notes/links? (pick 1–2)
privacy/data retention
noisy suggestions / interruption
hallucinations / wrong suggestions
workflow change / migration cost
pricing
others
At some point, organisation can become a form of procrastination. Building a second brain is not Doing The Thing.[0]
A note is not an intention. It commits to memory, not to action. I really don't care about having a whole searchable, tagged database; I hardly ever look at those notes again.
At work I have topic-based Markdown notes. Sometimes I collect information about a topic for a few weeks or months, and eventually turn it into a proper guide (making guides is my job).
I also LOVE paper notebooks, because they become a beautiful timeline of sketches, to-do lists, thoughts and plans. When I finish a notebook, I scan it then throw it in a drawer.
I also use Obsidian daily notes to journal, mostly because it's easier to open an app than to write in a notebook. I don't do anything special with those notes, unless I'm trying to "debug" something happening in my life.
[0] https://strangestloop.io/essays/things-that-arent-doing-the-...
+1 to “organization as procrastination”. I’m trying to avoid making the archive more “beautiful” and instead make it more actionable.
It seems you're more accustomed to treating stored information as memories rather than a knowledge base. That's perfectly fine. However, I personally believe that the progress humans and AI have made to reach our current stage likely stems largely from the accumulation of knowledge, combined with the evolution driven by new challenges!
Me too, I already exported my data from all platforms including HN and indexed them in a RAG database but I don't feel like using them much. They are past oriented and I need present oriented stuff. With LLMs I noticed I don't like when they use chat history search or memory functions, it makes them fall into a rut and become less creative.
I even got to a point where I made an "anti-memory system" - a MCP tool that just calls a model without context from the full conversation or past conversations, to get a fresh perspective. And I instruct the host model to reveal only partially the information we discussed, explaining that creativity is sparked when LLMs get to see not too much, not too little - like a sexy dress.
"anti-memory system" Cool~!
When it comes to stimulating AI creativity, it may indeed be better to impose fewer constraints. However, in most scenarios, problems are likely still solved through simple information aggregation, refinement, analysis, and planning, right?
I legitimately don't struggle with this. I have the "root" note which opens by default whenever I reset my Obsidian vault and it shows three lists:
1. most recently updated notes
2. most recently created notes
3. notes I've added to my favourites
On top of a search bar that doesn't suck, this is pretty much all I ever need.
As for "AI", it's never going anywhere near my notes. It's supposed to be my second brain filled with content I've bothered to write down for myself. "AI" doesn't write it, "AI" doesn't process it, and I will never be convinced to change that. I use "AI" extensively, but this is a hard line that I will never cross.
So here's what's worked for me over the years -
I collect interesting links/pages/stuff by emailing myself notes about them. I never actually _do_ anything with these notes, but from time to time I open the "Notes To Self" folder and skim through them. Anything that seems worthless I delete, anything that seems obvious I delete, the rest just sit there.
And that's more useful than you'd think - by reviewing them semi-regularly, you're indirectly memorizing their contents and refreshing their presence in your short term memory. And that to me is the benefit - not "copy this cool thing", but "feed my mind cool ideas until it has digested them and incorporated them into the gestalt.
I do something similar but also cooy the most interesting of these into Obsidian. Doesn't take long and the activity of sorting helps me remember. It's amazing how often when I skim these that I find something interesting/profound/useful that I've forgotten.
For work I have a daily note (Apple Notes) and I just write my thoughts by time stamps eg. 10:30 AM ...
Unfortunately I am a "write to remember" type person
My phone color notes (Android) and 70% of my screen is a note widget. This is always in my face so stuff I want to get done is at the top. Then I write on top of it kind of pushing stuff/the stack downwards.
I have a Twilio number I text to remind myself of stuff in the future by minutes/hours/days.
I've written a lot of random note-taking apps whether it's desktop, web, chrome extension... at some point I would like to unify them/central data storage
While I do hoard notes I've realized over the years that the main reason I write notes is as a memory aid. If I write it down I remember it better, and I'm more likely to do it. Notes also act as a filter because I write stuff down, sometimes review the notes later, and decide what I wrote down isn't worth doing, so making a note of an idea essentially gives me a delay to review the idea and decide if it is worth doing. I do also record links, keeping them in wiki pages (along with wiki pages for notes about various projects); I started doing that because browser histories today seem to autodelete old links. Putting them into a wiki makes them searchable. I keep journals as well, which are also searchable. I don't necessarily want to be reminded of my notes and wiki/journal entries, I know they are there, I mainly want to call them up when I decide I need them. That's the main drawback of paper notes, I can't search them. I've tried scanning them, but it's tedious and they don't translate to ASCII text well, and drawings are not searchable. I've considered using one of the e-paper notepads instead of paper notes, but I'd need a notepad handy in every room of the house and that would cost too much, and the procedures to automatically sync them to a central location don't seem very reliable (and I don't want to sync personal notes to some public cloud).
So for me, an AI that suggests stuff would be annoying. An AI that could take some vague search terms and my history and could pull old information out of notes that don't necessarily have the keywords I enter, using the context provided by my history might be useful. So for example, I may remember I happened across a design for the DSP algorithms in guitar pedals, but the URL or note may not even mention DSP, so something that could turn a search for "guitar pedal DSP" into finding a link for an audio processing web page I visited would be useful. The AI would probably have to scan all the web pages I visit to be able to store enough context to be useful for a search like that. Doing this for 20 years or more might run into some scalability/cost issues.
I don't really use "second brain" style notes and links for taking action. I use them to record something I think I might find interesting later, like a bookmark. I tag it and move on and later when enough time has passed, I search the notes by particular tag to see what things I recorded. Usually in that scenario, I actually will be in some mode where I'm trying take action. I'll often be looking for inspiration (say interesting UX design) and will have a ton of saved links and ideas to draw on. But I wouldn't say I'm writing these notes for particular action items.
On the other hand, for work that I do day to day, I do take notes and those are a different type. Those are tied to actions I'm taking and I'll sprinkle them with actual to-do lists that I check off in the notes. I'll link ideas that are related and document things, but for my own projects, I don't try to make it too formal or strict. The notes aren't the goal, they're sort of a scratchpad for day to day operations.
I started using obsidian about a year ago and I have found it to be an invaluable tool.
The key is using it to solve problems you actually have, rather than problems you want to have.
I was losing track of people's contact details --> I made an addressbook in obsidian.
I wanted to track my exercise to find out how much I was running each week --> make graphs
And so on. Your obsidian should get a bit messy before you try to impose order on it. Use it to solve a problem badly (Just writing down how far I run in a daily diary note) then improve (Writing a query to turn all of those notes into a graph).
Personally I don't use any AI with my knowledge base. Good searching tools and a little bit of organization are the most useful thing for me.
Personally, I think keeping lots of notes/links is a kind of digital hoarding. Just like real hoarding, it's an emotional problem not an organizational problem. If you can work out what emotional need hoarding links is fulfilling for you then you're on the way to working out how to get that emotional need fulfilled by something else.
I hoard links, research papers, blog posts as a reference. My human brain can make connections of the smallest detail of things I have read or seen before but I don’t always remember what. So if I am working on something I think, oh I have seen something like this before, I search in my tagged links. It rarely comes in handy, but when it does, it is a great feeling.
Notes are options. Sometimes options for taking action later, sometimes as reference for related action. The bet when writing a note is that its risk adjusted return for those avenues is higher than the opportunity cost.
I also have similar thoughts on turning writing into action and re-entrance, would be interested to hear your thoughts:
https://blog.sao.dev/2025-threads/
This has proven to work well for me, but I’m chafing with git and agentic coding abstractions and looking for a unifying concept. Agent of empires doesn’t feel quite right, but is in the right direction.
The only thing that's ever worked is a piece of paper and a pen. Never really look back more than a week.
Not sophisticated, but it moves me forward.
Realizing graveyard of good intentions is not that valuable is one of the most important things that we have to learn. Best to just cut it and work on what is ahead.
q1: retrieval,I'm a student.I was forced to hoard many tasks.It will be helpful if a tool can show me a suggetions of today's important work. q2: "of course in my head" q3 : interruption
hope this will help you
I think a super common problem with any todo system is the "capture anything" mindset. They've even redefined what "focus" means, like now it just means to focus on whatever thing you're focused on at that moment.
Focus is supposed to mean you have a clear idea of who you are and what you need to work on, and also what you don't.
So I've taken to follow a (bespoke) process where I identify what my own personal principles are, and what priorities and efforts they imply. Then, of all the "oh I could/should do this" potential tasks that occur to me, I have an out: if it doesn't align with my own personal focus, then I can delete it.
yes and no;
I "hoard" ideas and articles because it's a good way for me to offload them from my brain
As a designer, I absolutely DO scroll through my swipe files once in a while to get inspiration; sometimes I'll also go through saved github repos to borrow an implementation
E.g. that's how I ended up using a lot of libraries like Immer, Svelte, ended up loving Observable / d3js, etc.
Idk about all y'all, but notes are absolutely useful for me.
Workflow is key. Things do not just immediately get done - there is a process. Over-generalization is the devil - precise description of targets and goals is key to execution, and soon enough, delivery.
The ability to describe a workflow - or a production pipeline, or whatever you want to call it - but lets say, workflow, is very important in these kinds of automation systems.
You could generalise workflows such that the user is prompted to define and enforce their own flows of work, as a matter of UI/UX interaction, and see if you don't start collecting a lot of successfully executed projects...
To some extent I wish there was a bookmarking / note keeping service with snapshots and context based (local LLM?) search solving this.
My main problem with bookmarks / notes that I forget about them. I don't need a bookmark keeping service, I need one which would bring them forward when I look for something, based on context too. Something like which also makes a plain text searchable snapshot of the page.
It seems you do have some pain points and needs. But is mere retrieval really enough? What I mean is, retrieval is an active pull action—you need to know what you're searching for in the first place. My goal is more about leveraging AI for push notifications to maximize your existing knowledge base. If you're interested, feel free to check out my profile to help me gather more insights.
+1 for this - I have a ton of links saved up and a system that stored them in a searchable list, saved a copy of each site (PDF would be good enough), and then fed it all to an LLM that could give me relevant info when I needed it, would be ideal. I'm planning to try something like linkding for the first two, if I can find the time.
Your needs are indeed quite similar to my own ideas.I put an optional feedback form in my HN profile, if you are open to that.
shameless plug here, i'm building something that might be of interest.
It's an opinionated app so it might not fit everyone's needs but that's my dream productivity app: LLM*(notes+tasks+rss+flashcards+routines). So basically an all in one app with LLM actions and workflows. no subscription, optional cloud service (can be self hosted too).
Here's a very early landing page: https://getmetis.app
I am very good at writing down notes, especially in meetings... I am not so great at going back to those notes. I also have an issue with jumping around to different notebooks.
I had been hoarding links/notes to movies/tv shows for some time, saved to a plain text file. Often by sharing links from other apps (ie. Reddit or Letterboxd), paired with hashtags, using an iOS app I built.
Finally extracted the data for these hashtags and fed it to an LLM to organize. I'm happy with the result https://xenodium.com/film-tv-bookmarks-chaos-resolved
That is an interesting film/TV watch list, I might have to harvest that for my own!
I always thought my problem was my notes being scattered and disorganized. But reading this post made me realize something. I don't need better organization for the random links or braindumps I collect over time. Because I rarely actively revisit them. Usually That happens thanks to reminders, or when I need references for something I can't find anywhere else. So I think your action engine idea is sound.
To answer your questions:
1. Retrieval. 90% of my notes never get touched the second time, and I can't remember them at the right time.
2. On my head + a simple task list I made.
3. Hallucinations and pricing.
Thanks a lot for your comments and glad to hear that my idea has inspired you. "Retrieval at the right moment" is exactly what I’m trying to solve.
Also on hallucinations: would you trust suggestions more if each proposed action came with a quoted “evidence snippet” + source link?
If you are open to it, I put some context + a short survey in my profile if you want to take a look.
I completely agree, and I've been thinking about how to utilize the knowledge I've accumulated recently. In the end, I settled on the mundane solution of saving it locally in YAML or JSON, and now I'm considering how to get the AI to suggest and utilize it, and where and when to execute it. I think this is a great idea, and I'd love to be on the waitlist when the landing page is ready, so please let me know.
1. search & execution The problem is that if your goal is to accumulate knowledge or take notes, and you then want to use that knowledge to do something, you have to search for it yourself, and you have to think about the text in the first place. The search may not find anything that has a similar meaning to the text, or similar events, and as a result, you are unable to put it into action.
2. calendar
3. migration cost.
Good luck.
> Project context signals (repo/PRs? issues? tasks? calendar? a “project doc”?)
There's a cost to recording what you're working on, so usually the only people who track it in a fine grained way are those that need exact numbers for billing. It's not worth the time otherwise.
There are hints to what people are working on. Connecting to a database means SQL may happen, but maybe not.
It's a big issue with personal assistant ideas in general. It's very difficult to get any real context on things. Even data that seems firm like calendar appointments, isn't in practice. Look at people's calendars, and you'll see them triple booked.
No, I do not have that issue. I process each note once and do not revisit it, which prevents clutter from accumulating. If a note needs to be retained or acted upon later, I convert it into a scheduled item in my tickler file and treat it as an explicit action rather than passive information.
I like obsidian, but use Logseq day-to-day. I find it pretty easy to dump information without too much work due to the block / indenting structure. Retrieval isn't too bad, because you navigate to the wikilink you need, and everything is under it (I do sometimes swear I used a specific wiki link and then find I used something else, and have to dig for information).
Something that did work well recently, was creating a node script to gather all text under a given wiki link and copy to a doc with some formatting modifications, and then feed the document to an LLM for consolidation and a summary of everything I have recorded for a given subject.
I work on a plugin/platform that makes Obsidian collaborative (relay.md).
Working with other people gives you good habits against hording because you have a sense of the audience and what might be useful to them.
We also support the kanban plugin so that works well to track and share what we're working on.
> What I’m asking from you:
> 1.Where does your “second brain” break down the most?
First and foremost, remembering to write notes or to review them. What do I want? Is there a timeline that requires things to be done before it becomes invalid or increases liability?
Secondly, remembering to do actions instead of sitting down and doing something that gives some dopamine. I decide I want to work on a project on my computer. So I go sit down in front of the computer and... I've already forgotten the project, now it's time to play a game or read Hacker News instead.
Lastly -- it's the things that I "don't know". Let's say I want to build a robotic lawnmower. There are plenty of robotic lawnmowers already but I want to build my own. I know where to find the source code (or I can make my own). I don't know where to find the tools, where to source components, or who to ask for help assembling heavy things; I don't know how to assess risks (what happens if this thing catches fire on my lawn while I'm in the kitchen? what happens if it drives into the street and hits a car? or worse, what happens if it drives into the neighbor's kids?).
> 2.What best represents “active project context” for you today?
In my head, mostly. Documents in random places like ~/Documents/<project-name>, or a todo.md in the project root. Hard to remember what <project-name> is for or when I last did anything of value for it though.
> 3.What’s your hard “no” for an AI that
If the AI does not run 100% on my machine, then it's not getting anything important. That means no notes, no personal projects that have business value. Business value includes comments or ideas to improve other peoples' products! I've seen too many times my comments end up turning into someone else's pay-me project and I see none of the rewards. Speaking of which, here I am giving you valuable information for free.
After that, it's pricing. If I spend $20 on a weekend project, that's fine. If I have to spend $20 for every task, then it'll be yet another project that is only ever half-finished.
I actually like this idea, but most of my notes are scattered in untitled, unsaved textedit windows. It would be nice if I could run something locally that would access and scrape those unsaved notes, but would also leave them be. I don't think I'll ever stop having tons of these little note windows, but it would be nice if I could request a summary or forgotten action items in my own time.
I'd say it's more that when I hoard links, a small slice of them end up becoming useful reference knowledge long-term.
Though I don't really have a system for storing them effectively as of yet, and as someone with a strong preference for open source on my critical workflows, I never got on the Obsidian train myself. Current experiment is Silverbullet.md, because I do very much like raw Markdown and file-based notes, but that's different from having a meaningfully fleshed-out setup haha
None. Unless self-hosted and open source.
Maybe I'm not understanding the problem. I just saw mention of obsidian being the only paid app a user had on their laptop. I'd never heard of it. For me, I keep a notes.txt either local to the project (not repo) folder, or named similarly. To find something I grep through them all. It's not perfect but it's very easy. If it becomes collaborative, I push it as a readme or a wiki page. I don't feel a need for anything more. Maybe a slightly better search but that's it.
I just use Logseq and put double brackets around my key terms. Whenever I need to revisit a topic, I can quickly review what I've a already learned about it, when, and what else it was connected to.
My understanding is that Obsidian is pretty similar? The point of my PKM isn't to turn my notes into shipped things. The point of my PKM is that when I do want to work on something, I don't have to repeat all my old mistakes to get back to where I was before, or reinvent all my own wheels.
Obsidian is similar but without the block structure you have to be very specific about linking notes rather than using parent child relationships.
I attempted to handle some of what you're suggesting via the plugin ecosystem utilizing a vector database for RAG, and LLMs to auto-suggest tags or related docs. None of the plugins seem to get this quite right. The extensions were pretty brittle, and limited in terms of what they could do with the open doc. I now do most of my new note creation/editing and organization through cursor and custom built agent flows. The obsidian app is now just for mobile access and sync.
Super helpful!Thank you for sharing your experience; it serves as a valuable reminder for me.
Could you tell me what the main and specific challenges or difficulties were during your implementation process?
If you could fix one limitation of the current Obsidian/PKM plugin approach, what would it be (UX, reliability, on-device, or integration with tasks)?
There was a post "recently" on HN, which made me re-think my habit of collecting and sorting. I now have a Kanban-Board for ToDos (which I check daily), and a Journal file where I note down stuff from the day. The file keeps filling up continuously. That’s basically it.
Do I hoard notes/links? Yes.
Do I struggle to turn them into actions? No.
Do I struggle to keep them organized for later reference? All the time.
Do I use Obsidian? No.
I actually use Joplin, which I switched to after deciding I needed to dump Evernote. And before then (and somewhat simultaneously with), I used a pile of disorganized text files (sometimes shared via DropBox).
I quit hoarding. Collecting was the bottleneck, not organizing.
Just get filtered digests now. Needed less input, not better retrieval.
I’d recommend checking out Nick Milo’s ideaverse. The idea is about how to capture in a way that sparks ideas and actions not collects
At this point, I hoard llm chats and projects, and struggle to turn them into action. There are only so many hours in a day.
If you answered Q1–Q3 above, that already helps a ton. I also made a 3-min survey to aggregate patterns. I’ll share a summary of results and invite early testers if there’s real demand: https://concerns.vercel.app
Update: I posted a short synthesis of the main themes here: https://news.ycombinator.com/item?id=46833444
Update (31st. Jan. 2026) Recurring themes/pains from replies so far (tl;dr)
1.On-demand recall & retrieval is the core pain: people capture a lot but can’t reliably resurface the right note/link at the right time; they want stronger search (fuzzy/semantic), snapshots/context, and “pull-based” recall when needed.
2.Privacy/local-first is a hard requirement for many: “no cloud, no third-party access,” ideally open-source and self-hostable; any AI must run fully on-device to be trusted.
3.Low-friction matters more than perfect organization: users prefer systems that don’t force structure or add maintenance overhead—messy-first, iterate only when a real problem appears.
4.Avoid interruption by default: many dislike proactive “AI suggestions”; they want controlled resurfacing (opt-in prompts), not constant nudges.
5.Different goals coexist: for many, notes are for memory/inspiration/reference (not turning into tasks), while others want action workflows—tools should respect both modes.
6.Cost and scalability must be predictable: long-term indexing (years of notes/history) can get expensive; pricing needs to be transparent and not “per task,” and context signals across tools are often noisy/unreliable.
Okay, I will admit I didn't read all of your post but the title resonates with something I struggle with. I have thousands of bookmarks and things I want to follow up on, but retrieving these and digging into them is effort, so they just sit there... things I was interested in, but don't have time to properly investigate.
If someone could make an AI tool that takes all of my bookmarks and surfaces one or two insights from them to me per day, I.E., "hey you bookmarked the wikipedia page for this movie director, did you know one of his movies was just added to netflix?" or "Hey, you bookmarked the Kotlin website, want to try making a Kotlin project? Here are some app recommendations based on your other bookmarks..."
This doesn’t sound useful, speaking as an obsidian user. It doesn’t seem like it solves any problems at all.
That being said, when I first switch to Obsidian from Evernote I noted that there is a giant community of users who use Obsidian to obsess over the perfect Obsidian setup. They don’t have any tasks to add because the only thing they “do” is micromanage Obsidian, as a hobby, to share with other hobbyists. I bet if you’re looking for an AI grift to create, this would be the group to target.
This isn’t an Obsidian thing, it’s just the next iteration of the GTD mania of the aughts or the Atomic Habits people or whatever other trend. There will always be people trying to optimise their organisational workflow to no end. Some of the least prolific coders I know have the most heavily customised vim. The problem with adding AI is these people are addicted to the brain crack of doing it themselves so AI is sort of antithetical to the philosophy.
This sounds a lot like the ADHD part of me.
I just read AI summaries nowadays. I tried Obsidian and didn't find it useful.
i feel that most of my problems in this space would be solved with better "fuzzy" search integration in obsidian. Some sort of local rag on my daily notes would be very effective.
do you know if such a project already exists?
Something like Postgres embedding search works out of the box, but don’t forget any search engine today also needs reranking
https://github.com/with-logic/intent
I have saved this HN link to my Linkwarden!
I just keep it simple. I have very simple todo lists and work on them as I feel like it.
A few ruby scripts help a bit automatically cleaning them up, keeping track of their status and what not - but at the end of the day they are just text files really. I would not want to make this more complicated than that. My brain kind of is the real decider what is the main priority.
For what it’s worth:
- Workflowy is great for taking notes in meetings, allowing ad-hoc moving things around. It’s also great for reference material (what was that long command SQL query I use). But yes it’s also a graveyard.
- AirTable worked somewhat to keep moving projects forward, without growing unbounded. But only when there is a workflow. That looks like: dump tasks into rows, then create the steps as views of those tasks with different filters. So tasks essentially move systematically from uncategorized, no time estimate, no schedule, to getting tagged with all of that, and then I can narrow it down to see just what’s on the agenda for today’s date. I also have it show the sum of estimated time per date, because I inevitably end up scheduling 30 hours of tasks for a day, so that helps keep me honest on what’s achievable. I did the same thing in Workflowy with custom JavaScript but AirTable seemed more effective for this. Tasks also get linked to project buckets, and I basically then just try to keep every bucket moving forward (don’t let any active bucket get starved).
- I could throw all of this into an LLM and have it tell me what I should be working on, remind me about what I’m forgetting, and so on. But I’m basically not interested, because I’d have to give it additional context that would be beyond what I’m interested or allowed to share. Like, I’ll ask a generic question for advice to an LLM but if an LLM is going to remind me to ”call Robert about Project Mayhem, then it needs to know about Robert and Project Mayhem.
I read the title and I thought "Maybe, but if this is a pitch for a product, then no, I do not struggle"
I think about this a lot and have written about it a bit.
First off, it doesn't seem to matter whether you maintain a Zetelkasten or an org mode system or follow GTD. There have been some very productive people that have used these systems, and there are people we still talk about 2,500 years after their death who definitely didn't use these systems.
I know a girl who knows pretty much nothing about personal knowledge management systems and puts todos as notes in her apple notes app. She's a baker. Recently she used some random LLM app generation platform to launch an app wherein you take pictures of your nails and then can put random designs on it to see what your nails would look like with that design. Last I heard, she had several thousand downloads already, in just a week or so.
I know a guy worth multiple tens of millions because he thought Bitcoin was going to be the global currency by 2016. He's otherwise unremarkable and spends his time going from regional Burn to regional Burn, getting high, and playing videogames.
I'm not sure why we use personal knowledge management systems or try to optimize our lives, I guess it probably doesn't matter. For me I'm also not sure; maybe to be as actualized as possible? Maximize the "potential" of my life? Get rich? Get famous? Get powerful (read: some combination of rich and famous)? To what end? Because I admire the changes Newton and Feynman and Torvalds wrought in the world? Did they even use these systems? Am I smart enough to have anywhere near their level of impact? Can I make up the difference with a highly tuned external brain, like Manfred Macx?
Well, it doesn't seem to matter. Stephen King has a rigidly disciplined writing schedule and is an incredibly prolific author. George RR Martin is so much the opposite he once asked King on stage for advice on being a more productive author. Both are world famous authors, both have had multiple tv shows made from their works. The only thing consistent between them is they both have some kind of output into the world, and that output happens to be really good. Now let me introduce you to some highly successful authors who write atrociously. After that I'll introduce you to some writers you've never heard of, who write a huge volume of good work but just haven't "broken through."
Cynically, it seems like we have about as much say in the outcome of our lives as a dice roll, and all the decisions we make can at most trigger a second or third roll that could end up anywhere, and whether it's a better or worse roll is uncorrelated with whether the decision was a "good" or "bad" one as we typically measure these things (I know a recovered drug addict that found success in life through a combination of using his past as inspiration to fuel not wasting any more of his life, and leveraging the connections he made when making his way through the legal / recovery system. The decision to try heroin is directly correlated with his now enviably successful life).
The interesting thing is, you can experience this for yourself, cheaply and relatively quickly. Make a play at a successful YouTube channel. Film a couple hbomberguy style deep dives into any topic that interests you, and join the hordes of video essayists clambering for Algo attention, hoarding a couple hundred to a thousand views per. After 5 years you might get a viral hit that completely turns your channel around, or not.
I guess unsurprisingly, Life is an unsolved problem. I just wish all the little experiment I try had at least a measurably positive outcome over time. It seems to not matter outside of making me feel good.
Edit: to op, I guess you're looking at different management systems, here's some explanations for how mine works. It's a sort of emotion + knowledge + network management system:
https://blog.calebjay.com/posts/in-defense-of-pen-and-paper/...
https://blog.calebjay.com/posts/my-new-life-stack/#organizat...
Yes!
I built my own AI agent for that.
I do use it but no idea if it's an habit that will stick.
habits and rituals outweigh tools. setting time every few days to review your notes and convert them into real actions & content is the important part
frankly all I have is a TODO.org file and I delete everything that's older than a month because I wasn't going to deal with it anyway. I also keep a bunch of notes in org files. Once a year I delete everything if I can't remember why I took it, most of what survives seem to be book reviews. I don't use any AI stuff, just grep. All the second brain stuff just sounds like digital hoarding
I'm probably in your target audience.
Capture: notion and twitter have been best, obsidian and regular markdown have been worst.
Notion is good because of how they support a calendar view where you can put documents in a day's cell, and then see a list view that's just a stack of those notes. I keep a daily diary or youarehere type doc, where I'll have checklists and notes on small things that don't merit changes to a dedicated page. There's arguably a "retrieval" breakdown in that I don't really go back through these to update them or collate them into bigger pages.
Twitter is good because it's low friction and I can just go off, which is fun, and because they have decent search, so I can quote-tweet a related thing and sort of thread the graph together. If you're talking about BASB you're probably familiar with this corner of twitter. visakanv etc. This method works well if you use it enough to be able to recall your other notes. I think there's something special about the twitter format here too: it discourages whole-page thoughts in favor of sequential pithy bits, which i think are easier to both link and recall.
Execution: I would like a chat frontend (signal/SMS/etc) where I can just talk to my projects, ask the status of things, get suggestions, etc. Push based, rather than pull based, execution.
Active project context: I've dropped todoist-like things since they're limited in what they can express, and notion/markdown can do todolists etc. I tend to have lists in markdown style that live in two places: my daily diary/todo docs, and the actual projects themselves. This is messy and it would be lovely if notion or similar had the concept of a "todo block" and could collate all of them into a single view where I could understand association, prune and dedupe, etc. Even better if there's an agent that does or suggests cleanup whenever a new block enters.
Larger projects will get docs of their own, lots of sprawl and notes etc, and then some formalization around a spec or something. I move these to an archive folder when I'm done with the notes and the final document is fleshed out, but I'd love an agent review that makes sure I'm not leaving things on the cutting board, and that I've handled all the todos etc in my notes pages.
I don't use bidirectional linking/tagging enough, but I really should, since I want to be able to coin keywords for particular concepts inline, and then be able to access their overview and see everything that mentions them in a graphlike way.
Calendar is definitely a much used component day to day. For planning, etc. But it's not a source of truth. Everything on a calendar should just be a proxy/link to a more robust doc.
Hard nos: My take on privacy policies for things like this is "show me your incentives and I'll show you your outcomes". That is to say, any company that can survive an attempt to profit from data fuckery will do so. Your data retention policy should include technically unambiguous red lines that are not to be crossed, and define specific per-user monetary payout in the event that a breach occurs, to include clauses that cause user payout to occur before eg preferred stockholders get liquidation preference and drain the possible payout pool. Routine third party audits of how user data is handled/retained/distributed etc. I recognize that this is a bit unhinged, but that's what signaling credibility looks like. A company says "we won't sell your data" and I say "or what" and there's hemming and hawing because nothing will happen to them. If the answer is "this company dies on the spot and our investors get completely fucked", now we can talk.
I think AI service pricing applies here: generally, if it seems neat I could be in for $20 easy, and if it's genuinely game changing, $200/mo is completely reasonable to ask.
re Migration cost: I expect to be able to get 100% of my data in a reasonable non-proprietary format. If that's some blend of markdown, json, sqlite, whatever, fine.
But the bottom line for me, where does my second brain break down the most? It doesn't talk back to me. I want it to understand what I've got going on, and my idiosyncracies. I want to present it with new information and have it be like "oh, this relates to X" or, periodically, to pop up with something like "I'm noticing this correlation / related idea in areas X, Y, Z... does that resonate? Is there something here?" Again, push vs pull. My second brain should be a proactive chatbot. "Noise" is so often thought about in terms of frequency, but it's really about insight quality. If my response to 80% of push notis is "damn, good call" then you can send one every 5 minutes.
I also hear no mention of one's personal life. I don't really make the distinction. It's all in there. I should be able to bitch to this chatbot about my manager, have it know about that background, and riff with me to navigate hard convos. I should be able to talk to it about side projects I have going on, and let it thread those into my calendar. Etc. Notion is already an adequate second brain for work. Nobody has yet built an adequate second brain for the home. My house, my relationship(s), my side projects, my own diarying and self reflection... these are the contents of my brain that matter.
Email in bio if you want to talk. I'm a design technologist and happy to riff / give feedback.
This is truly a golden line—thank you so much!
This “push and pull” framework and the perspective that “noise equals insight quality” are precisely the core constraints I wanted to center my design around.
Two follow-up questions:
1.If the connector adopts a chat-first mode (similar to Signal/SMS), could this generate excessive noise? Since human input often carries emotion and subjective bias, my original intent was for the AI to serve as an emotionless, relatively neutral bridge.
2.Regarding trust mechanisms: Before implementing stricter governance measures (auditing/penalties), should we establish foundational safeguards through local-first storage + explicit export (md/json/sqlite)? If you're open to deeper discussion, I'd love to explore this further—I'll reach out via email shortly.
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